Health Science Centers and Hospitals

Our higher education travel knowledge extends to health science centers and hospitals that are part of a university system.

We currently work with a variety of health science centers and hospitals across the country, managing faculty/staff travel, residents, fellow and guest bookings, guest speakers – and yes, your patients too.

Does your travel program need a health check?

Increase your travel program adoption and buy-in

Like our work with university faculty and staff programs, we know you’re usually working with a non-mandated travel program. We focus on increasing agency and online booking adoption, as well as program buy-in from all your stakeholders.

How do we do this?

Through customized trainings on travel technology and online booking tools that are both adapted to your program and designed to increase familiarity and adoption of your travel program and policies. Whether you want us to train your travelers directly, customize training to each department’s needs, or offer “train the trainer” sessions for your travel arranger or executive/administrative assistant, we can make it happen.

Travel for every tier of hospital staff

We bring 30 years of experience in managing all kinds of travel, from solo or small group executive travel (hospital administrators, chief medical and nursing officers, CEOs, and other C-suite executives) to hospital departments of 8-15 people to larger groups with 1,500+ travelers.

Whether your medical director is speaking at a medical or scientific convention, your attending physicians are headed to a specialty conference, or your residents and fellows are attending academic meetings or training programs, we’ve got you covered on every level.

Multiple travel policies and sources of funding? No problem

When we build your travel program, we know that you likely require multiple travel policies, with differing rule classes for hospital administration, physicians, patients, and others – even down to the department level.

We also know that your sources of funding can dictate your travel policy, such as federal grants or state and local funds.

The CTP team always builds your program from the ground up with these considerations in mind.

Get your travel program into shape

Get in touch

A clean bill of health for health science center travel

We support your travel program for your health science center with services such as:

Travel program design and management
Online booking through your provider of choice
Pre-payment via Conferma
Ensuring compliance with the Fly America Act for international travel
Duty of care designed to transform an unmanaged program
Site recommendation/cost comparisons
Contract, hotel, and air negotiation
Housing management
Personalized budgets
Airline reservations and ticketing
Arrival/departure manifests
Unused ticket management – if you are paying for guest travel, we recover unused tickets for you to use for future trips for your own travelers
Personalized itineraries and travel documents for all participants provided
Program “travel hotline” to access travel program information
Group travel management reports at a granular department level
Reporting for multiple funding sources, such as federal government grants or state and local funds
After-hours support (always in-house)

Testimonial

I would like to take this opportunity to share my experience I had recently with a CTP travel agent. The agent's level of professionalism and compassion are top-notch. I recently called the travel line for the first time, and she made me feel like I was an old friend. She offered me alternatives and found something that fit my schedule immediately. She was very kind and compassionate in her delivery and made the whole experience easy and stress-free. This has been my best travel experience EVER - in over 30 years of traveling. The agent went out of her way to accommodate my travel needs.

- Health Science Center Client -

Case Study: University of Texas MD Anderson Cancer Center

CTP was awarded the University of Texas MD Anderson Cancer Center travel account in 2008 and has successfully managed the program ever since. MD Anderson is one of the world’s most respected centers devoted exclusively to cancer patient care, research, education, and prevention.

Exceptional customer service is extremely high on the priority list for MD Anderson, and CTP’s dedicated agents provide just that.

Read the case study

Get your health science center travel program into shape.

Contact our team today.

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